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Material Management/ Purchasing Department
 

Welcome to the Purchasing Department’s Web-Page. This site is intended to provide viewers with general information on doing business with Eastern State Hospital. Viewers should verify information provided by reviewing prescribing directives, codes, and laws referenced.

NOTICE: In accordance with the Commonwealth's Agency Procurement and Surplus Property Manual (APSPM), Chapter 3, paragraph 3.10.g., all purchases between 0 - $50,000.00 are Set-aside for Department of Minority Business Enterprise (DMBE) certified small businesses unless the Set-aside restriction has been withdrawn. Vendors are encouraged to visit the DMBE web site @ www.dmbe.virginia.gov to obtain information on certification.

OVERVIEW

Recognizing the public trust placed with this facility, procurements will be accomplished by Materiel Management/Purchasing Department in an effective, economical, open, fair and impartial manner. Authority relating to purchases for the hospital complex is prescribed by the Code of Virginia, Chapter 43, Title 2.2, Virginia Public Procurement Act and related regulations promulgated by the Department of General Services, Division of Purchases & Supply (DPS), and the Department of Behavioral Health and Developmental Services (DBHDS). These laws and regulations apply to all hospital Departments and activities, regardless of the source of funds.

STRUCTURE

The Purchasing Department is located in the AMHTC building and is staffed by certified professionals who are members of the Virginia Association of Governmental Purchasing (VAGP).  The Purchasing Department's mission is to procure goods and services that meet the requirements of Eastern State Hospital staff.

Director of Purchasing & Contracts - Sheri L.Chapman, CPPO, CPPB, 757-208-7951

Buyer - Laura Gibbons, VCA, 757-208-7050

Buyer - Linda DeLauder, VCA, 757-208-7049

Office Services Speclialist - Tammy Griffin, VCA, 757-208-7948

Shipping, Receiving and Inventory Control is located in Bldg. 18.  Storeroom staff are available at 757-253-5375 to answer questions regarding shipping, receiving, central stores, and surplus procedures.  Inventory Control may be reached at 757-208-5391.

Storeroom Manager - Gary Moore

Inventory Specialist - Michelle Smith

The Print Shop is located in Bldg. 18. As part of printing support they also maintain a stock of ESH and DBHDS forms. For printing or forms support contact the Print Shop at 757-253-5497.

Print Shop Manager – Cheryl Knapke

PUBLIC POSTING

Public posting for Awards, Notices of Intent to Award and other related Purchasing Notices Are posted on the Commonwealth's electronic procurement site on the web @ www.eva.virginia.gov and click on the Solicitation and Awards (VBO) button.

VENDOR VISITS

All vendors and company representatives are required to sign in with Purchasing Department prior to any visits or contact with Hospital Staff. To Schedule a visit with Eastern State Hospital you may call 757-208-7948. Authorization for visits will be provided by the Purchasing Department with the issuance of an ID badge identifying them as a registered vendor. These badges must be returned upon departure.

GIFTS FROM VENDORS

No vendor shall offer any gift, gratuity, favor, or advantage to any state employee who exercises official procurement responsibility, develops procurement requirements, or otherwise influences procurement decisions. State employees may attend vendor-sponsored seminars or trade shows where by buying staff will benefit from receiving product information and learning of new techniques and trends. Food, drinks, and give-away items offered to all participants at such functions may be accepted by state employees attending.

ETHICS

The Virginia Public Procurement Act contains a provision in Article 6, Ethics in Public Contracting, 2.2-4367 to 4377. Simply put, any employee who has administrative or operating authority, whether intermediate or final, to initiate, approve/disapprove or otherwise affect a procurement transaction, or any claim resulting there from, who willfully violates this section has committed a Class I misdemeanor. In addition to a fine, a conviction could result in forfeiture of employment.

Doing Business with ESH (PowerPoint Slide Show)

Microsoft PPViewer (Microsoft Download site)

Eastern State Hospital
Purchasing Department
4601 Ironbound Rd. / AMHTC/BLDG. 2
Williamsburg, VA 23188-2652